Document Archive Storage
The true potential of information is only realised once it is made widely available. Hence filing documents in boxes provides little in terms of business benefits.
Archive refers to any collection of reference, legacy or compliance documentation and is often a working resource for many departmental processes and may include:
- Architectural plans, drawings and schematics
- Public records
- Case files
- Legal documents
- Financial documents
- Others
Digitising an archive and making it available securely across the internet empowers the workforce by unlocking valuable information that would otherwise have remained dormant in its filed state. As with all Omnidox solutions all that’s required for access is a web browser. Follow this link to the Virgin Atlantic Airways case study for a real life application.
Making Information Work
Information which is hard to access may as well be non existent. Box storage of files and documents is widely recognised as inadequate for this reason. At Stortext, we know that archive storage must be an accessible resource. Stortext's Omnidox:Archive solution is the benchmark for contemporary archive storage. The benefits of having your archive documentation accessible and available within five seconds requires no further explanation. We are committed to producing state of the art document archive solutions. Whatever data a firm has to archive in its records storage, we have a solution to help.
Box Storage Blues
Files in a box on a remote shelf in someone else's premises provides few business benefits. Box storage is a cumbersome solution that makes access to information problematic. Another failing of box storage is that it can take up a lot of valuable floorspace. Putting a document in box storage can almost be like disposing of it, especially if the system is not rigorously maintained. Unless you like having stressed staff with a harassed appearance, box storage is probably not for you. It is arguably only appropriate for the smallest of firms with the most limited requirements.
Digitising Archive Storage
If you want your documents to be an operational resource that can serve your changing business needs, you may not need to investigate anything other than a digital solution. Digital archive storage can make data easily accessible to your staff via the internet. Obviously, security is paramount, but adoption of our up-to-date technology addresses this concern. Archive storage that frees your data is the answer to many of the problems associated with the use of traditional boxes. Employees, liberated from frustrating drudgery, can increase their productivity. Whether you put legal documents or architectural plans in your digital archive storage, tangible benefits are easy to obtain. After a few months of utilising digital archive storage, you will probably consider how you ever coped without it.
It can all go in a digital document archive
Some potential clients are unsure whether a digital document archive is appropriate for their specific requirements. As long as you want fairly frequent access to your data and you have quite a substantial quantity of documents a digitised solution should tick all the boxes. If you have case files or financial documents to put away, a digital document archive can be the optimum solution. This is primarily because access to your document archive will be so convenient, but secondary factors should not be overlooked. Accessible information is vital in the information age, but saving office space and reducing pressure on staff are important. Information has become an increasingly important resource in the last few decades, so an effective document archive can be a useful competitive advantage.
A comprehensive records storage solution
Many firms accumulate large numbers of records in the course of their day-to-day operations. The public sector also has a large need for records storage. Accessing these records in a way that does not breach data protection legislation can be troublesome. These difficulties can be overcome if you adopt our archive storage solutions. Digital records storage is the ultimate for efficiency. If you have access to a web browser, you can access your document with ease.
If you have box storage blues which need consigning to history, do not hesitate to contact us for more information on our effective document archive systems.
